Propane heaters and generators started too early or left running well before the event starts may run out of fuel before the event is over. Extra propane tanks are available for extended use.
Tent pricing is based on installation over a flat, grassy surface that is accessible to our trucks during our normal installation schedule. Some installations may require additional fees based on a variety of site-specific factors. We highly recommend a site visit is completed by us upon confirming your reservation.
Installation of a tent must be done correctly for the protection of the location, your guests, the tent, and ultimately the success of your event. Therefore, it is our strict policy that all installations and takedowns are done by our experienced crews.
We use primarily concrete ballasts to secure tents in special situations such as where we are unable to stake or drill. In the case of severe weather, these ballast installations are not recommended and we reserve the right to not setup or remove the equipment.Water Ballast Installation
While we offer this service, it is not recommended. The quantity of water weights required to secure a tent is typically so great, clients choose not to use them. A 20x20 tent requires thirty-two 55 gallon water drums! In the case of severe weather, water ballast installations are not recommended and we reserve the right to not setup or remove the equipment
Our tents have been evaluated for proper strength during difficult weather conditions and installed following local ordinances. Tents, however, are temporary structures designed to provide limited protection from weather conditions, primarily sun and rain. There may be situations, particularly those involving strong winds and lightning, in which the tents will not provide protection and may even be damaged or blown over.
Evacuation of tents to avoid possible injury is highly recommended when severe weather threatens the area where the tents are erected. People must leave the tents and not seek shelter in tents during such conditions. It is best to evacuate when in doubt. It is your responsibility to be aware of changing weather conditions. You must be aware that if a predicted or actual storm or excessive winds occur, Everything Entertainment reserves the right to dismantle any tents or equipment, at any point, to help ensure safety of all involved.
News of approaching inclement weather makes our phones ring off the hook with people hoping to rent a tent to save their event from impending rain. You can avoid competing with others for this last minute need by contacting us a few months prior to your event. With a signed agreement and 50 percent non-refundable deposit, we can put aside a tent for you just in case it rains. Even if you end up not needing the rain plan tent(s) you have avoided the very real possibility that none would be available to you when needed.
Erecting a tent on an asphalt surface is a routine operation, though additional time and labor are required post-event to for repair the asphalt. To secure the tent, we drive iron stakes approximately 42” deep and 1” in diameter through the surface on which the tent is placed. Post-event, we fill approximately 90% of each hole with sand and the remainder with ready-mix asphalt immediately to minimize damage to the asphalt. This repair requires an additional fee per stake. Liquid sealant application can also be applied for a fee. There will still be minimal damage to the asphalt.
When a tent is installed on a concrete surface we drill approximate 1” holes and screw in eye-bolts. Tethers are then tied to the eye-bolts to anchor the tent. When we take down the tent, we remove the eye-bolts and leave shields to fill the holes. There is an additional fee per hole.
The first step our crews take installing a tent is to spread out parts on the ground in the area where it will be erected. It is important that you have cleared the area of furniture and other obstructions (such as pool step railings, etc), plus an additional five-feet all around, before we arrive onsite. After your event, the tent must be totally empty before we can take it down. If you need our crew to clear the site before setup or takedown, we can usually handle that for you for an additional fee. If those arrangements, however, are not made prior to the event and we ultimately have to clear the area before or after an event, additional labor fees will be assessed for the additional time and delay. If those arrangements, however, are not made prior to the event and we ultimately have to clear and/or clean an area (for example remove the family pet’s waste) before or after an event, additional labor fees will be assessed for the additional time and delay.
It is your responsibility to advise us where the utility lines and other underground items are located, such as sprinkler lines and wells, sewage lines, etc. You must always call “Dig Safe” at 811 before you allow staking on the property. One easy phone call starts the free process of marking most of your underground utility lines. When you call this number from anywhere in the United States, your call will be routed to your local One Call Center. Operators will ask you for the location of your event and route your call to affected utility companies. Your utility companies will then send a professional locator to your location to mark the known underground utilities. You must call 10 days in advance and advise them know we are penetrating the ground 42” deep.